The name of this organization shall be the BOWIE COUNTY 4-H ADVISORY BOARD. Hereafter referred to as "the Board".

The purpose of the board shall be to promote and encourage 4-H activities in the county.

The board shall develop plans for countywide 4-H activities and execute those plans, not disregarding district and state policies.

The board shall develop and implement general policy guidelines under which the county 4-H club program shall function.

In fulfilling the purpose of this organization, its’ members shall remember that they are directly responsible to the clubs which they represent and to the Bowie County Extension agents.

The Bowie County Extension Agents shall serve as advisors to the Board. As advisors, the Extension Agents shall work directly with the Executive Committee and other committees; help the Executive committee prepare to conduct meetings; serve as clarifier and advisor during the meeting and help the board members understand and perform their responsibilities.

Membership of the Board shall consist of current 4-H leaders and members.

The voting membership of the Board consisting of two (2) members from each chartered 4-H club in the county.

3. Each 4-H club in the county should submit the names of their designated delegates to the Board to the Bowie County Extension Office by June 15^th of each year.

4. Membership is open to all club members regardless of socio-economic level, race, color, sex, religion, national origin or handicap.

The officers of the Board shall be Chairperson, 1^st Vice-Chairperson, 2^nd Vice-Chairperson, Secretary, Treasurer and Reporter.

The Board Chairperson, 1^st Vice-Chairperson and a designated delegate shall serve as delegates of the Bowie County 4-H Advisory Board to the District Volunteer Leaders Association.

The 2^nd Vice-Chairperson, Reporter and a designated delegate shall serve as delegates of the Bowie County 4-H Advisory Board to the District 4-H Council. Three (3) alternate delegates will also be designated.

Designated delegates shall be chosen by the Executive Committee.

Officers shall be elected annually and shall not be eligible for more than three (3) consecutive terms. The term of office for all officers shall be from September 1 through August 31.

Bowie County 4-H Advisory Board members and/or officers who are absent without good cause for three (3) consecutive Board meetings will automatically lose their voting rights and/or office. In the event this occurs:

Officers and Committee Chairpersons shall give reports of the work they have done at the Annual meeting, which will be held in December.

Elections shall be by ballot and ballots shall be collected and counted by the County Extension Agents. A majority vote of those present constitutes an election. The Board Chairperson shall receive election results and announce them immediately. Elections are to be held each May.

Designated delegates (Article IV) of the incoming Bowie County 4-H Advisory Board membership shall vote and elect from their ranks the officers to serve in the upcoming year.

The Board Chairperson and Treasurer and two other designated people will co-sign all checks and take in all money.

Deposits will be held at a local bank.

The Treasurer will prepare a financial statement and submit it to the Board at each monthly meeting.

Money paid out by the Treasurer must be authorized by a majority vote of the Board members present. However, in an emergency, the Treasurer is authorized to put out not more than one hundred dollars ($100) on a verbal order for same signed by the Chairperson to be reported at the next meeting of the Board. All disbursements must be made by check.

Standing Committees shall be:

The Bowie County 4-H Advisory Board shall meet the first Tuesday of each month at 7:00 p.m. in the Bowie County Extension office.

The voting body shall consist of the membership as defined in Article IV.

A quorum shall consist of a majority of voting members present.

All local 4-H clubs must have a set of officially adopted standing rules on file in the Bowie County Extension office.

Movement of 4-H’ers from one club to another must be recognized by organization leaders of both clubs involved.

4-H’ers residing in an adjoining county will be accepted only after written approval of County Extension Staff of adjoining county involved.

All local club standing rules will include the following rule:

These rules may be amended by a two-thirds (2/3) vote of the Board members present at any regular meeting. The amendment first must be submitted to the Executive Committee for discussion.

Adopted 8-4-03